Administrative Assistant Job Opening at Redwood Area Chamber & Tourism

Redwood Area Chamber & Tourism is currently seeking an Administrative Assistant, 32-40 hours/week.  Must thrive in a collaborative environment with volunteers and the public, and have excellent verbal and written communication skills. Duties: answering phones, database maintenance, light accounting work, assisting with scheduling and preparation of events and programs, updating communications and marketing materials, and other tasks.  Past work experience in a professional setting and knowledge in QuickBooks preferred.  We offer a team oriented work environment that accommodates work-life balance.  Interested parties should send their resume to chamber@redwoodfalls.org.  Resumes will be accepted through November 8, 2019.

 

Job Description

Clerical support duties of RACT operations including filing, copying, collating, assembling, sorting, processing routine requests for information, daily mail, organizing, and handling items on a priority basis and timely manner.  Typing and proofing a variety of correspondence, forms, memorandums, reports, member mailings, newsletters, and other written materials as directed.

Maintain accurate and organized document management system for RACT records and files, including up-to-date membership records.

Manage financial transactions, maintain computerized general ledger, accounts payables and disbursements, account receivables and invoicing, post checks/cash, and daily and/or weekly deposits.

Assist Director with advertising and marketing duties by helping to create various promotional/advertising pieces and by promoting programs, offers, and other RACT projects.

Create and maintain weekly e-community updates through Constant Contact.

Maintain, monitor, and update RACT website content.

Maintain a positive working relationship with our Chamber Members, Partners, and other community organizations.

Assist RACT Executive Director with project task management.

Receive and screen telephone calls and visitors; provide courteous and responsive assistance; answer questions and provide information to the public; and respond professionally and appropriately when referring complaints.

Be familiar with events/conventions, history, lodging, attractions, restaurants, shopping, meeting facilities and sports facilities and any other needed services or information the visitor requests.

Process information requests received via the telephone, mail, email or in person

Greet all walk-in customers in a courteous and professional manner and direct them to the appropriate staff person.

Arrange, coordinate, schedule, and assist with meetings and meeting facilities; prepare rooms; send notices and announcements as assigned; and arrange or assist with refreshments, as directed.

Attend monthly 7:00a.m. Chamber Board meeting and take minutes.

Attendance at RACT events outside of normal work hours may be required of this position.

Perform other duties as assigned.

 

 

Required qualifications:

High School Diploma or General Education Degree (GED).

Valid MN Class D Drivers License.

 

Preferred qualifications:

Past work experience of at least two years in a professional office setting.

Knowledge in QuickBooks.

Strong record keeping and data management skills, and basic internet research skills.

Ability to answer RACT inquiries from the public or members efficiently, and with a positive attitude, utilizing professional business practices of confidentiality and discretion.

Time management skills in organizing projects and establishing priorities in managing workload, including problem solving skills.

Effective written and verbal communication skills, including editing written materials.